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Are you getting ready to plan the wedding of your dreams? Or perhaps you have to plan a corporate event, and you are unsure where to begin. Whatever the occasion is, event management companies like Mode Events can take your wedding, party, or conference and turn it into an unforgettable experience.

There are numerous benefits to working with professionals when planning a successful event. From the initial planning process to arranging activities, an event management firm is qualified to ensure a seamless and organized event. Mode Events does all the hard work of coordinating with the countless different vendors and arranging meeting times.

What Is Event Management?

The definition of event management typically refers to project management and handling the logistics of large events. However, a more precise definition would say that event management companies are responsible for planning, organizing, and aiding in all the small details that assist in making your event successful.

A professional event marketing service will work closely with their client to ensure all of their ideas are brought to fruition while helping with securing vendors and providing relevant resources. Event management companies do all of the hard work so you can concentrate on enjoying the party.

Planning

Sometimes, the beginning planning stages often are the hardest. For example, deciding where to hold your wedding, corporate party, or convention can be an overwhelming experience, especially if you do not know about potential venues that can accommodate your event. That is where an event marketing service comes in.

Event management companies will also keep in mind your budget. They can offer you estimates on how much certain businesses charge for particular events or how much money caterers or photographers typically cost. This lets you know what your best options are and saves you time.

Organizing

An event management company typically has access to resources. In addition, it has the experience to provide venue options that work with your guest lists, theme, and any specific requirements that you may have.

They will also aid in securing caterers, photographers, media production, lighting services, transportation, and any other services you may expect. They sometimes even have a preferred list of companies to use or have the equipment they rent or include in their services.

An events marketing company will then help organize all of these different vendors. Doing this often entails communicating with the various companies by providing updates on any changes.

Manage All of the Events Activities

Event management firms are responsible for managing all of the event’s activities. For example, they book entertainment, such as speakers or a DJ. They also let the caterers know where to go, ensure all the activities start at the right time and can help manage and direct presentations.

Take Care of Security

An event marketing firm will know which license or permits are needed. They will also be well informed on the health and safety standards, have a comprehensive security plan in place, and monitor the event closely.

Take Care of Guests

An event marketing service is there to help on the day of the party, conference, or wedding. They help with taking care of the guests, such as finding their seats, telling them what time certain presentations or speakers are starting, and answering other logistical questions.

Ensures Your Event Is Successful

Because event management companies have usually been around the block a few times, they have a vast arsenal of creative ideas and typically know what works best for specific events. And because event management companies are the ones who organize everything, they have a good grasp on executing everything on the day. This attention to detail ensures that the event runs smoothly.

Plus, should any unexpected problems arise, they have the knowledge and skills to solve them quickly and efficiently.

Work of an Event Management Team

The event management team has very specific tasks they implement. They must:

• Secure the reservations at the venue
• Communicate with the vendors
• Find and manage staff
• Coordinate and manage the day

While this is just a general idea of the event management team’s work, it gives you a quick glimpse into their responsibilities.

How to Do Event Planning

You may think that event planning and event management are the same, but they are different. Event planning is typically in charge of choosing the theme, selecting a venue, menu planning, and arranging the entertainment/speakers.

In short, the event management team handles the specifics and implementation while event planners create the inspiration.

What Mode Events Provides in Our Services

Mode Events are your trusted event management company. We provide various services that will make your next big event a flawless experience. We offer event services, wedding planning, and corporate and experiential event planning.

Our event services include:

• Retail Events
• Corporate Events
• Conferences
• Audio/Visual Production
• DJ Service
• Lighting Design
• Photo Booth Rentals
• Audio/Video Production
• Experiential Marketing

Our wedding package includes:

• Wedding DJs
• Wedding Planning
• Customized Photo Booths
• Uplighting and Effect
• Master of Ceremonies (MC)

Our general event planning services include:

• Event Planning and Management
• Budget Analysis
• Design Consultation
• Venue Scouting and Location
• Vendor Referrals

Corporate and experiential event planning services:

• Plan and coordinate your event
• Have a professional team during the entire process
• Ensure a successful event

Mode Events is one of the top-rated event management companies in Chicago, IL. Our talented staff works closely with our clients to ensure they receive the event of their dreams. So whether you are looking to plan a wedding, corporate party, or conference, we are here to help with the entire process.

Hiring an event management company is a great way to throw a fun and professional party that exceeds your expectations. We take the stress out of planning events. Our professional management team allows you to focus on having fun and mingling with your guests.

Are you getting married? Congratulations!

You’re about to embark on one of the biggest, most memorable days of your life. And while it might seem like a lot of work (and it is), you can find plenty of people who can help you out with that.

A wedding planner works perfectly by helping you stay organized and ensuring all the details come together so that you don’t have to worry about anything except enjoying your day.

But, how do you know if a wedding planner is right for you?

Let’s review some things to keep in mind as you talk with potential planners:

How To Pick a Wedding Planner: 9 Useful Tips

1. Check Their Website or Past Customer Reviews

While you might think that finding a wedding planner only involves personal chemistry, you will find more to consider.

Take a peek at their website, portfolio, blog, and social media to get an idea of their aesthetics and style and what past customers think about their service. Customer reviews on social media and other sites don’t lie and give you an idea of what to expect from any potential wedding planner.

2. Check Out Their Portfolio

Ask them to show examples of previous weddings they worked on together with clients similar in age to you. A professional wedding planner should be able to provide examples of past work done together with similar clients.

3. Confirm the Services You Need

Are you looking for a wedding coordinator or full-service wedding planner?

You must identify the services most important to you when planning a wedding. For example, some couples may prioritize finding affordable catering services, while others may have more concerns about having an extravagant celebration at an upscale venue.

Once you determine what services are most important to you, narrow down potential candidates based on their offerings!

4. Read About Team Members’ Experience

When planning a wedding, you want to ensure that your planner and their entire team can handle any situation.

You want people with years of experience in the industry who can help you navigate the minefield of obstacles that arise when dealing with a wedding. You also want a team with the right industry connections and relationships. If there’s ever a problem, they’ll have someone they can call on to help them out.

5. Confirm Their Experience

Before you sign on with any wedding planner, make sure they have experience working with couples like you. This isn’t just about their experience; it’s also about how well they understand your style and what things are important to you (like having an outdoor ceremony).

If they don’t seem like they know what they’re talking about when discussing these topics, it might not be a good fit for either of you!

6. Contact Them and Request a Demo for Wedding Planning and Wedding Coordinator Tips

If you want to know if a wedding planner is right for your wedding, then you should do this: ask for a demo.

A demo includes a presentation that shows off the planner’s work. It will show you what kind of style they have, what kinds of clients they work with, and whether or not their personality will mesh with yours.

If it does, then great—you found your match! If not, then it might be time to look elsewhere.

Demos prove helpful because they can tell you so much about potential planners. They show off their strengths and weaknesses in an instant—and they make it clear whether or not they can handle the task at hand.

7. Compare Your Budget With Their Rates

The first step in choosing the perfect wedding planner is deciding how much money you want to spend on your wedding.

This will help determine which vendors to hire based on their rates and which services they include in their packages. If you plan on hiring multiple vendors and want them all to work together seamlessly, make sure they all have similar rates so that everything stays within budget.

8. Ask About Their Scope of Services

If you’re looking for someone who can take care of every aspect of your wedding, from planning to execution, you’ll need to find a full-service wedding planner. On the other hand, if you only need someone to help you with just one aspect of your wedding—such as finding vendors or dealing with venue logistics—you may consider working with a wedding coordinator instead.

9. Get Multiple Quotes

Meet with at least three potential candidates before deciding which one is right for you.

You’ll want to ask questions about:

• Their experience and what they’ve done in the past
• How long they’ve been in business
• How often do they work with clients like yours
• What kinds of services do they offer
• Whether there’s an additional fee for travel time or expenses incurred
• Whether there’s any kind of retainer before beginning work on your event (to ensure that both parties are committed)

After you have all these details, you can now make an informed decision on the best wedding planner for you.

Get in Touch With Mode Events: The Wedding Planner & Organizer of Choice in Chicago, IL

Mode Events is your go-to wedding planning professional when you need an event planner to handle your wedding day.

We aim to ensure that your special day runs smoothly from start to finish. Whether you need a destination wedding planner or a full-service wedding planner, we have the experience and expertise to deliver a spectacular event.

Working with our experienced team of wedding planners will give you a hassle-free memorable day that won’t cost you a fortune.

Get in touch with Mode Events today for help planning the wedding of your dreams. Contact us for a free consultation and in-depth demo today.

Events are all about creating memories, and what better way to do that than with a photo booth? A photo booth display is an excellent way to add excitement and fun to any event.

They’re also a great way to get people to interact and spend time with each other. These 13 benefits of having a photo booth at your next event will have you convinced that it’s a must-have.

Photo Booth Rentals Are Reasonably Priced

You might think renting a photo booth for a corporate event would be expensive, but it’s very reasonable. Most companies charge by the hour to have the booth for as long or short as possible.

Some companies also offer package deals that include things like props and prints. It’s easy to find a company that fits your budget and event needs.

It Adds a Sense of Fun to Your Event

A photo booth can add fun and excitement to any event. They’re perfect for all ages and can have many uses for various occasions.

Photo booths are also an excellent icebreaker for guests who might not know each other. They can help people relax and have a good time.

Props Are Life Fun

One of the best things about photo booths is that they come with props! Props add a whole new level of fun to the experience.

You can use them to dress up your photos or make them more fun. Either way, props are a great way to make your photo booth experience even better.

You Do Not Need to Put in Any More Effort

The photo booth pros will usually cover the setup and breakdown when you rent one of these. This help means that you don’t have to worry about putting in any extra effort to decorate your event.

The photo booth will be its decoration and will add to the overall look of your event space.

It Has a High Level of Connectivity

Connecting people is one of the main goals of any event. A photo booth for a wedding event can help you achieve this goal by providing a space for people to interact with each other.

This space is perfect for photo booth ideas for events where you want to encourage people to interact. Interactions like these can help break the ice and get people talking to each other. They provide a space for people to come together and have some fun.

Available for Any Occasion

Photo booths are available for any event. They’re perfect for birthday parties, weddings, corporate functions, trade shows, etc.

No matter what type of event you’re having, a photo booth display can add excitement and fun. The kiosks can also work inside, outside, or even in a small space.

They Leave a Lasting Impression on Your Guests

Remembering your event should be a goal for any host. A photo booth is an excellent way to help your guests remember your event.

Your guests will be able to take home prints of their photos and digital copies. They’ll always have a physical reminder of their fun at your event.

Space Saving Easy Installation

This time-saver is one of the best benefits of a photo booth. They are straightforward to install and take down, so you don’t have to worry about taking up a lot of space at your event.

A photo booth can be set up in just a few minutes and taken down just as quickly.

It’s the Smartest Business Strategy

If you want your business to be successful, you need to find ways to connect with your target market. A photo booth is an excellent way to do this.

You can use a photo booth to collect contact information from your guests. This information is a valuable marketing tool to reach out to your guests after the event.

Customize It Your Way

You can customize a photo booth to fit your event when you rent a photo booth.

You can choose the props, the backdrop, and even the prints. This way, you can make sure that your photo booth fits the theme of your event.

Making Social Media Posts

Most photo booths now come with the option to share your photos on social media. This share option can encourage guests to interact with each other and with your brand.

It’s a great way to promote your event and get people talking about your brand.

Activating the ‘Easy Going Live’ Feature

The ‘Easy Going Live’ is one of the newest features of a photo booth. It allows your guests to take photos and share them live on social media.

This option is an excellent way to get people talking about your event in real-time. It’s also a great way to get more people interested in your event.

It Helps the Guests To Feel Comfortable

Most importantly, a photo booth helps your guests to feel comfortable. They provide a space for people to interact with each other in a fun and relaxed setting.

You’ll want this for events where you want to encourage people to interact and have fun.

As you can see, there are many benefits of having a photo booth at your event. These are just a few reasons you should consider renting a photo booth for your next event.

Contact Mode Events, the Photo Booth Pros

Hopefully, this answered your question on “What is an advantage of booth rentals?” A photo booth display adds fun and excitement to any event. They’re perfect for all ages and can have many uses for various occasions. Photo booths are also a great ice breaker and can help your guests interact with each other.

Hiring a photo booth for a party from Mode Events is the perfect solution if you’re looking for a unique way to make your event memorable. We offer a variety of photo booth options to choose from, so you can find the ideal fit for your event. We proudly serve Chicago, Las Vegas, New York, Miami, and the surrounding areas.

We also offer several customization options, so you can make sure that your photo booth fits the theme of your event. Contact us today to learn more about our photo booth rental services.

Whether you run a large company or a small business, product launches serve as a crucial step to promote your product and get it into customers’ hands. But if you have an upcoming product launch, hiring an event planner may not be on your radar.

But let’s focus on one thing: if you don’t have time to plan your product launch, then you probably won’t have time to do all the other aspects that go into it. And, if you’re going to spend money on a product launch, then why not spend it wisely?

Here are 7 key reasons to hire an event planner for a new product launch:

7 Key Event Planner Benefits When You Launch a New Product

1. Hiring an Event Planner Guarantees You a Creative and Professional Event

You can easily lose yourself in the excitement of creating an event, but you will always find things that can go wrong.

An event planner will handle all aspects of planning and executing your new product launch, which means you won’t have to worry about any details.

Event planners take care of everything from start to finish so that you can focus on what matters most: promoting your product and getting people excited about attending the launch event. This way, they will make sure everything goes smoothly at the party, and everyone has fun!

2. On-Time Delivery of the New Launch by Experienced Event Planners

The best part about hiring an event planner for a new product launch is that they’ll work with you every step of the way, from creating a plan for getting everyone excited about your product to social media campaigns and, most importantly, on-time delivery.

This saves you the worry of things going horribly wrong on the scheduled day leading to an incomplete and embarrassing event.

3. Save Money With Professional and Budget-Friendly Event Planning Services

Event planning can be expensive. But, it doesn’t have to be.

You can save money with professional and budget-friendly event planning services. Event planners can help save money by negotiating with vendors and service providers for possible best rates. They also provide a range of other services to help you avoid the most common mistakes made by event planners and make your event run more smoothly.

These companies also keep track of every dollar, so you don’t have to!

If you want an easy way to save money on your next new product launch without sacrificing quality or style, this is worth considering!

4. Take All the Stress Out of Event Planning: Hire Event Planner Companies

Event planners represent the people you want to have on your side when throwing a party. They know exactly what to do before, during, and after an event so that everything runs smoothly without any hitches that may affect your product launch.

You don’t have to worry about anything. The event planner will be in charge of everything from venue booking and food/drink arrangements to guest list management.

In short, they take care of everything so you can enjoy your product launch.

5. You’re Guaranteed a Smooth Flow of Sub Events

Event planners are the unsung heroes of the event world. They make it all happen—and they do it without making you feel like you’re not a priority.

A good event planner will always make sure that things run smoothly and that you will have nothing to worry about.

They’ll take care of all the little details so that you can focus on enjoying yourself. Hiring an event planner is better than doing everything yourself because there’ll be no room for error if something goes wrong concerning the various aspects of the event.

Consider sub-flows in the event like foodservice, toilet facilities, security, and guest list management handled by a professional event planner.

6. Event Planners Handle All Aspects of the Event, Including Renting the Venue and Catering

Event planners are the first line of defense against any potential problems during your event.

When planning an event like a new product launch, there are so many details to keep track of that it can easily overlook certain things.
Event planners can help you plan everything from the venue selection to the timeline of events for guests to attend (like a cocktail hour or dinner). In addition to providing their expertise in event planning, they will also be able to identify any potential problems that might arise during these events.

For example, if you have an outdoor event and it starts raining just before it, then your event planner will have contingency plans in place to ensure your product launch does not fail.

7. Finally, You’ll Enjoy a Successful and Hassle-Free Product Launch

You worked hard to get your product ready for launch. Now you want to share it with the world and start making sales. But, what do you do next?

That’s where an event planner comes in! With an event planner, you can focus on your product instead of worrying about how many people will come to your launch party, creative virtual product launch event ideas, and other aspects of event planning.

You leave the details to the event planner, freeing you to focus on the business aspects of your product launch: pricing strategy, sales goals, and more!

Contact Mode Events: Hire an Event Planner in Chicago, IL, for Your New Product Launch

You worked so hard on your new product launch, and now it’s finally time. But, before you get to enjoy the fruits of your labor, you still need to do one more thing: hire an event planner.

Don’t let yourself get bogged down with last-minute details like scheduling speakers, coordinating catering services, and securing venue space for presentations or product demos—not when we can take care of all that for you! All you have to do is sit back and enjoy the ride while we handle everything else.

Contact Mode Events today to schedule a free consultation.

We’ll make sure everything runs smoothly so that when the big day arrives, you can focus on doing what matters: showing off your new product and getting people excited about buying what you’ve created at your new product launch!

Are you planning a wedding?

If yes, you need to know one thing: the perfect venue doesn’t just come down to aesthetics and food. You will want to consider tons of other details that will make or break your big day—and it’s up to you to cover them before you book.
Below we list some of the most important questions to ask your wedding event planner. Make sure these make it onto your list before you sign on the dotted line!

Wedding Venues Checklist: A List of 14 Essential Questions for Wedding Venue Manager and Team

1. Is the venue available for your wedding date?

You’ll need to confirm that your venue is available for your wedding date before moving forward with any plans.

Don’t ignore this necessary step because many things can change between now and when your big day arrives. For example, you don’t want to be surprised by a wedding venue being unavailable or having a last-minute change in plans (like switching from indoors to outdoors) because of weather or other factors beyond your control.

2. Does the wedding venue have liability insurance?

One thing that shouldn’t take up any of your precious mental energy is whether your venue has liability insurance. It should be a given, but unfortunately, it isn’t always.

So you want to be careful. If your wedding venue doesn’t have liability insurance, do not go ahead with your wedding plans there. You will put yourself and your guests at legal risk if anything goes wrong—and believe us: nothing will go right if that happens!

3. Is the wedding venue within your budget? See if they offer a discount or have some packages

You need to consider one of the essential questions to ask a wedding venue: Is the venue within your budget? If the venue fees go over budget, it could affect the quality of everything else, including food, drinks, transportation, etc.

Do they offer a discount or have some packages? Some venues might offer discounts and packages if you book their services early or reserve more rooms than usual. You should ask them about these options before deciding on a venue.

4. What is the capacity of the wedding venue?

What is the capacity of the venue? This will determine how many guests you can invite and improve your venue coordination. With a small venue, your guests may feel cramped and uncomfortable, and there won’t be enough space for everyone to have fun.

A too-large venue may lead to a wedding lacking the ambiance it needs to turn out spectacularly.

5. Do they have a cancellation policy?

Whether booking a hotel room, hiring a car, or booking weddings, you should ask the wedding venue whether they have a cancellation policy.

Why? Well, things do go wrong, and if they do, you need to know the cancellation policy to avoid losing your deposit.

6. Do they provide DJ services?

When you plan a wedding and want to save some money by hiring your own DJ, consider whether your wedding event planner provides DJ services.

It could be possible that the event planner provides these services, which could save you tons of money if they do. It’s definitely worth asking about!

7. Do they have a preferred vendors list?

If your potential wedding planner has a preferred vendor list, they probably worked with these vendors before and know they will deliver as contracted.

However, it could also be that your wedding planner does not work with those vendors exclusively. In this case, they likely don’t want to be accountable to anyone—they want their clients to have the best options available.

8. What is their plan B for weather emergencies?

Every experienced planner knows that wedding plans can go awry—especially when planning an outdoor or destination wedding. But what happens if the weather turns out to be uncooperative?

Do they have a plan B?

Experienced wedding event planners will have a backup venue ready to go in case of bad weather. They’ll also ensure your guests know where they’ll stay if the weather leads to event cancellation.

9. What is the size of their production staff?

One of the first wedding venue questions you should ask is the size of your planner’s wedding team. You need to know how many people will be involved in ensuring a successful wedding day and that you’re not shortchanged on services or attention from those working with you to create an unforgettable event.

10. When can the production head give you a detailed meeting and demo?

You’ll need to meet with them beforehand in person (or by phone if you’re not local) to make sure every detail is perfect before your big day.

Production heads represent an integral part of your wedding preparations and can anticipate various eventualities in time to prevent your special day from becoming a disaster.

11. What are the food and beverage arrangements?

You must understand the food options offered at a wedding venue (buffet or plated dinners) beforehand and how much each option costs per person. Also, ask about the types of alcohol they serve at the venue and whether they charge any additional costs for different types of alcohol.

Remember to check on deposit options, e.g., if the wedding event planner will require a deposit fee upfront.

12. What special services do they provide for the bride and the groom (if any)?

Does the wedding event planner provide any special services for the bride and groom?

Do they provide champagne for the wedding party and a personalized website to store all the favorite images from your wedding shoot?

13. Do they provide design consultation services?

Do they provide decoration services and lighting for the wedding? If so, what type of decorations and lighting (candles, lights) and at what cost?

14. Are there any time restrictions for the wedding day?

If you’re planning a wedding, one thing you can’t miss out on your wedding venue checklist is the time of day.

Morning weddings typically work best for more relaxed events that don’t require much preparation or formality. In contrast, an evening wedding will require access to the venue late into the night.

These are just some of the questions to ask.

Choosing a wedding event planner and knowing which questions to ask them can be an overwhelming task.

If planning a wedding in Chicago, IL, and looking for a wedding planner who will help make your big day everything you’ve ever dreamed of, contact Mode Events today.

We’re happy to answer any questions you may have!